Welcome to UC San Diego! Thank you for your interest in our campus as a possible filming location.
To get started with your successful film or photography shoot at UC San Diego, please review the filming guidelines listed below and contact the UC San Diego University Communications and Public Affairs Office (UCPA) to schedule a scout and select an appropriate location for your possible filming project.
UCPA is responsible for all arrangements pertaining to filming on the UC San Diego main campus, Scripps Institution of Oceanography and Black’s Beach. We screen and process all requests to film on campus and coordinate with all campus units on your behalf. During your shoot, direct all inquiries and questions to the commercial filming contact:
University Communications and Public Affairs
University of California, San Diego
9500 Gilman Drive #0938
La Jolla, CA 92093-0938
Tel: (858) 534-7618
Fax: (858) 534-1407
Cell: (858) 775-8201
These guidelines have been developed to simplify the process of obtaining the UC San Diego Photography, Motion Picture, Video and Television Permit and the Film Location Release Agreement.
Filming on campus is permitted if it does not interfere with normal UC San Diego or university business.
For convenience, the word “filming” as used in these guidelines shall include commercial and educational motion pictures, filming, videotaping, still photography and digital imaging. News photography does not require a permit. The permit will be approved only when all following requirements have been met:
- Specific date(s) and location(s) are confirmed and approved by UCPA.
- University personnel, if required, are available
- Certificate of Insurance (see Insurance below) is received by UCPA no less than two business days prior to filming.
- The application for the UC San Diego Photography, Motion Picture, Video and Television Permit is completed and returned to UCPA prior to filming.
- A signed Film Location Release Agreement is processed.
Dates and Locations
Prior to filming on campus, the representative of the production company must walk through desired location(s) with the UCPA commercial filming contact a minimum of four working days prior to desired date(s). While most areas of the UC San Diego’s campus may be used for filming, some areas are not allowed to be filmed including the campus of the UC San Diego School of Medicine and the chancellor’s residence.
Use of campus locations requires a detailed shooting schedule indicating all areas to be impacted by the shoot (“in frame” and behind the camera) and all measures the production will take to ensure the integrity of the area as well as the minimization of impact to normal university business. The schedule must be submitted to UCPA for review and approval no less than two working days prior to the proposed start of filming. Once the location is approved, the production must follow the schedule as submitted. Changes to this schedule must be submitted, in writing, for approval by UCPA.
A permit cannot be issued if the request is for stock footage.
Additional information for filming at UC San Diego:
If the university or a specific venue requires its personnel to be present as a condition of use, personnel must be scheduled in advance of the film shoot. Personnel includes, but is not limited to: location manager, fire safety officer, custodial and or grounds staff, university police and traffic control.
Unless requested by the film company, the UC San Diego commercial filming contact will determine presence of uniformed UC San Diego officers.
In some cases, traffic control officers may be necessary in addition to police. Private events security may be used to augment UC San Diego officers; however, they may not replace the need for uniformed UC San Diego officers.
UC San Diego is subject to California State Fire Code. Fire safety officers are provided by UC San Diego – no city FSO are required – and generators MUST be grounded to earth prior to hookup.
All parking on campus is by permit only. Arrangements for cast, crew and production vehicles must be made in advance of shoot.
The university must receive a Certificate of Insurance and an additionally Insured Endorsement, naming the Board of Regents of the University of California as additionally insured, for the days of filming, load-in, and strike, a minimum of two business days prior to filming and/or load in. Coverage must be as follows:
- US $2 million: All feature/television productions
- US $1 million: All still photography productions
- Payment for all fees and services must be payable to the Board of Regents of the University of California and be received prior to commencement of filming.
- The UC San Diego University Communications and Public Affairs office will determine total cost for filming at UC San Diego. Cost will include location rentals, staffing and university supplied equipment or materials.
- If a company check is not available, a cashier’s or certified check will be required.
Daily Rate: $2,500
- Interior and/or exterior filming
- Large or small production
- Includes film, TV, music video, commercials
- Will charge for every day on site, including set-up and break-down
Daily Rate: $1,500
Daily Rate: $350
- For UC San Diego’s purposes, an educational film is defined as a film for use in a classroom setting and made available to educators and students at no charge.
- For UC San Diego’s purposes, a documentary is defined as a television or motion-picture presentation of factual, political, social, or historical events/ circumstances, often accompanied by narration. A documentary presents the facts objectively without editorialization or insertion of fictional matter.
- Individual must show proof of student status at any school.
Cancellation of an approved film permit must be received no less than two (2) business days prior to scheduled start of filming. The permittee is responsible for any labor or direct university costs accrued at the time of cancellation. If the cancellation occurs, the permittee is responsible for all venure rentals and a minimum of one (1) day film permit in addition to any labor and direct costs.