Thank you for your interest in the UC San Diego campus as a possible filming location. These guidelines have been developed to simplify obtaining the UC SAN DIEGO PHOTOGRAPHY, MOTION PICTURE, VIDEO AND TELEVISION PERMIT and FILM LOCATION AGREEMENT.
Please note that all such activity on the campus requires the approvals outlined below before such activity may begin.
For convenience, the word “filming” as used in these guidelines shall include Motion Pictures, Filming, Videotape, Still Photography and Digital Imaging.
The UC San Diego Communications Office is responsible for all arrangements pertaining to filming on this campus. The UC San Diego Communications Office can be reached at (phone: 858-534-7618. The UC San Diego Communications Office screens and processes all requests to film on campus and coordinates with all campus units on your behalf. News photography does not require a permit.
Filming on campus is permitted only if it does not interfere with normal University business and/or previously scheduled events. A UC SAN DIEGO PHOTOGRAPHY, MOTION PICTURE, VIDEO AND TELEVISION PERMIT is required to film on campus. The Permit can be approved only when all following requirements have been met:
- Specific date(s) and location(s) are confirmed and approved by the University Communications Office.
- University personnel, if required, are available.
- UC San Diego Parking Services approve parking plan for both production vehicles & private cars.
- Certificate of Insurance (See INSURANCE below) is received by the University Communications Office not less than two (2) business days prior to filming.
- Full payment of all fees and other estimated charges, are received by the University Communications Office not less than two (2) business days prior to filming.
- The application for the UC SAN DIEGO PHOTOGRAPHY MOTION PICTURE, VIDEO and TELEVISION PERMIT is completed and returned to the University Communications Office.
Identification of the University
Any use of the NAMES, MARKS, LOGOS OR TRADEMARKS of the University of California, the Campus or any abbreviations thereof is governed by Regents policy and California and Federal law and is not permissible.
If the University or a specific venue requires its personnel to be present as a condition of use, personnel must be scheduled in advance of the film shoot. Personnel includes, but is not limited to: Location Manager, Fire Safety Officer, Custodial &/or Grounds Staff, University Police, and Traffic Control.
Unless requested by the film company, the UC San Diego Film Liaison will determine presence of uniformed UC San Diego officers.
In some cases, traffic control officers may be necessary in addition to Police. Private events security may be used to augment UC San Diego officers, however, they may not replace the need for uniformed UC San Diego Officers.
UC San Diego is subject to California State Fire Code. Fire Safety officers are provided by UC San Diego – no city FSO is required – and generators MUST be grounded to earth prior to hookup.
- All parking on campus is by permit only. Arrangements for cast, crew and productions vehicles must be made a minimum of 72 hours in advance of shoot.
- Parking for trucks and trailers is extremely limited on campus. Transportation captains of large companies should visit the campus in advance.
The University must receive a Certificate of Insurance and an additionally Insured Endorsement, naming The Regents of the University of California as additionally insured, for the days of filming, load-in, and strike, a minimum of two (2) business days prior to filming and/or load in. Coverage must be as follows:
US $2 million All feature/television productions US $1 million All still photography productions
Payments & Deposits
- Payment for all fees and services must be payable to The Regents of the University of California and be received no later than two (2) business days prior to commencement of filming.
- The UC San Diego Communications will determine total cost for filming at UC San Diego. Cost will include location rentals, staffing & University supplied equipment or materials.
- A non-refundable deposit will be required to hold a particular date or location. The deposit will be the amount equal to sum of one (1) days film permit and one (1) day location rental.
- If a company check is not available, a cashier’s or certified check will be required.
Daily Rate: $2,500
- Interior and/or exterior filming
- Large or small production
- Includes film, TV, music video, commercials
- Will charge for every day on site, including set-up and break-down
Daily Rate: $1,500
Daily Rate: $350
- For UC San Diego’s purposes, an educational film is defined as a film for use in a classroom setting and made available to educators and students at no charge.
- For UC San Diego’s purposes, a documentary is defined as a television or motion-picture presentation of factual, political, social, or historical events/ circumstances, often accompanied by narration. A documentary presents the facts objectively without editorialization or insertion of fictional matter.
- Individual must show proof of student status at any school.
Cancellation of an approved film permit must be received no less than two (2) business days prior to scheduled start of filming. THE PERMITTEE IS RESPONSIBLE FOR ANY LABOR OR DIRECT UNIVERSITY COSTS ACCRUED AT THE TIME OF CANCELLATION. IF THE CANCELLATION OCCURS, THE PERMITTEE IS RESPOSIBLE FOR ALL VENURE RENTALS AND A MINIMUM OF ONE (1) DAY FILM PERMIT IN ADDITION TO ANY LABOR AND DIRECT COSTS.